Post-Natal, Baby & Pre-school Immunisations

The surgery will contact Mum and baby at 8 weeks for a review, health check and babies 1st immunisations; these are carried out by your Doctor and Nurse.

Future immunisations will be called for through the local Child Health programme. Appointments will be held here with our Practice Nurse.  It is important that your child’s ‘red book’ is brought to every appointment as this will hold vital information that you will need when your child starts school.

If you are unable to attend the scheduled appointment then please contact Reception who will gladly re-book for a convenient day/time.

IF you have any concerns about specific vaccines please call in to speak to the nurse or one of the GPs.

Long Term Conditions & Medication Reviews

Our patients that have a long term condition or are on a high risk medication will be monitored and reviewed within the Practice and called for according to your birth month.  Depending on what your long term condition is or what medication you are taking will depend on what tests are required.

Below is a table that identifies when you can expect correspondance from us;

BIRTH MONTHRECALL FOR REVIEW
JanuaryMid November
FebruaryMid December
MarchMid January
AprilMid Feb/March
MayMid March/April
JuneMid April
JulyMid May
AugustMid June
SeptemberMid July
OctoberMid August
NovemberMid September
DecemberMid October

If you are a new patient or haven’t heard from us after referring to the above table then please get in touch with Molly or Carla and we will arrange the necessary tests.

The blood tests are requested by the surgery and sent electronically to Rowley Regis Hospital. You will need to contact them on 0121 507 6104 or swbh.phlebotomy@nhs.net to book an appointment (please state your name, date of birth, and NHS number with your preferred date and time).  If requested for a urine test you can collect a sample bottle and forms from Reception.

These should be returned to the surgery any weekday before 12pm to enable the hospital courier to collect and return to the Hospital for analysis.

Once these tests have been booked please book a face to face appointment with our Health Care Assistant, Ina or Karen, for a physical health check.

They will then book you a telephone medication review with a Clinician to discuss the results from your blood test, create a care plan and reauthorise any repeat medication.

Home Visits

Non-urgent advice: Patient Notice

Chest pain, shortness of breath and loss of consciousness are emergencies please dial 999 for these symptoms.

Our home visit policy is based on the GMS contract, local LMC guidance, and BMA guidance 

Although a traditional part of general practice, home visits are time consuming. Please remember that several patients can be seen in the practice in the time that it takes to make one home visit. So please help us to help you and our other patients by visiting the surgery whenever possible.

Home Visits are reserved for the following groups of patients:

  • Terminally ill
  • Truly bedbound patients

Please request visits before 11am whenever possible as this allows the Duty Doctor to assess the request for necessity and urgency so that it can be appropriately managed, the receptionists are trained to deal with your call so do expect to be asked; all information is confidential.

Home visits are discretionary and not an absolute requirement of GP terms and services, the doctor may telephone prior to, or instead of visiting as home visit requests are triaged.

In some situations the Duty Doctor may arrange assessment by another member of the community team (eg District nurse). Home visit requests are not always appropriate, visits are triaged and dealt with according to clinical need.

You cannot insist that a GP visits you at home, a GP will only visit you at home if they think that your medical condition requires it; a GP can also decide how urgently a visit is needed.

The following ARE NOT valid reasons to perform a home visit:

Transport issues for the patient

It is not the GP practice responsibility to arrange transport, or to perform home visits because the patient has difficulty arranging transport; in these circumstances patients should seek transport help from relatives, friends, or taxi firms.

GPs are not responsible for ensuring that a patient has financial means to attend the surgery nor that the patient chooses to register with a practice that is difficult for them to get to in bad weather or without a car.

Childcare issues for a patient

If a patient has difficulty arranging for someone to care for their children whilst attending appointments, the patients are welcome to bring their children to the surgery.

Poor Mobility

Whilst it is understood that having poor mobility is inconvenient and unpleasant, GP surgeries are designed to cater for patients with restricted mobility.

If patients are able to attend appointments at other healthcare settings, then they should also be expected to attend appointments in GP surgeries.

An unwell child

It is in the best interest of the child to attend the surgery where they can be properly assessed and treated.

The Clinician can make a more informed clinical judgment when seeing the child in surgery.

If a parent believes that the child is too unwell to travel to surgery, and is a medical emergency then it would be advisable for them to seek help from the emergency services by calling 999.

Residents of care home

Care home residents are no different to patients in their own homes.

The need to visit should be based upon clinical need, not the availability of transport or staff to attend the surgery; it is the responsibility of care facilities to make transport available for residents so that they can get to medical and non-medical appointments.

Routine visit requests for care homes can be requested however will be deferred until appropriate clinical resource available Please note that the Patient Choice Scheme will allow GP practices to register new patients who live outside the practice area, without any obligation to provide home visits or out of hours services when the patient is unable to attend their registered practice.

Benefits for patients seen at the surgery: 

We have full medical equipment to examine you and staff to give patients a higher quality of care if a clean environment.

You are likely to be seen quicker – we offer urgent same day appointments if they are needed and we try were possible to accommodate different appointment times if required.

Triaging patients and visiting patients based on clinical need helps us provide a better service to you and the rest of our patients.

As long as the GP has provided a plan for a patient then the partners of Haden Vale Medical Practice with support any such decision made. This may be an appointment the same day, a future day, telephone advice, a message communicated via reception, or attendance at another healthcare site such as A&E.

Black Country Hub Extended Hours Service

If you have a life-threatening emergency then please dial 999, If you have any medical emergencies over the festive period whilst the surgery is closed then please call 111 for assistance.

Extended Hours Telephone Number: 0121 612 3429

(Only available during times stated above)

Extended Hours Addresses

  • Portway Family Practice.  Portway Lifestyle Centre.  Newbury Lane.  Oldbury. B69 1HE
  • Black Country Family Practice.  Neptune Health Park. Sedgley Road West, Tipton.  DY4 8PX

Haden Vale Medical Practice has collaborated with 6 other local GP surgeries to become the new Black Country Hub which is based at Portway Family Practice, Newbury Lane, Oldbury. B69 1HE and Black Country Family Practice, Neptune Health Park, Sedgley Road West, Tipton.  DY4 8PX

This service will be offered to ALL patients registered at the 6 practices and NOT just our patients at Haden Vale Medical Practice.

Patients will be able to book an appointment within this service via telephone or at Haden Vale Medical Practice reception during surgery hours.  The appointments are available for the Doctor, Practice Nurse or Health Care Assistant and the appointments will be available to pre-book and for on the day.

All 11 practices provide staff to help with the running of the extended hours service, so don’t be surprised if you don’t see Haden Vale Medical Practice members of staff when you visit the surgery.

Opening Hours

Monday – Friday6:30pm – 8:00pm
Saturday9:00am – 12:00noon
Sunday9:00am – 11:30am

Contact Number

The contact number for the extended hours service is 0121 612 3429, this number will only be available to take calls during the opening hours as stated above.

Please note staff will not deal with repeat prescriptions queries, test results, sick notes and private requests. You will need to contact the surgery during normal hours regarding them.

If you have any questions please do not hesitate to ask a member of staff as they will be happy to help.

I would like to take this opportunity to thank all of our patients for their continued support.

Clinics we offer at our GP surgery

We provide a range of services and clinics.

The following clinics are available at our surgery by appointment:

  • Baby Immunisations
  • Blood pressure and urine checks
  • Cervical smears
  • Childhood immunisations
  • Chronic disease management
  • Cryotherapy
  • Ear syringing
  • Family planning advice
  • Minor injuries
  • Skin Surgery
  • Removal of stitches
  • Registration health checks
  • Travel Advice and Vaccinations

Chargeable Services

Some services provided are not covered under our contract with the NHS and therefore attract charges.

Examples include the following:

  • Medicals for pre-employment, sports and driving requirements (HGV, PSV etc.)
  • Insurance claim forms
  • Passport signing
  • Prescriptions for taking medication abroad
  • Private sick notes
  • Vaccination certificates

The fees charged are based on the British Medical Association (BMA) suggested scales and our reception staff will be happy to advise you about them along with appointment availability.

Why does my doctor charge fees?

When your doctor is asked to give medical information about you in the form of a report, letter or certificate, the request kick starts a series of processes.

This takes time and is not always straightforward or simple to complete. Some of the information is not available easily and will mean the doctor has to sort and select the right information for the request.

The doctor also must establish who is funding this work and if it is not part of their NHS work, agree a fee for this.

Many patients see their doctor as the embodiment of the NHS and all that it provides – free care at the point of delivery. However not all work doctors are asked to do is paid for by the NHS and many GPs are self-employed.

This means they must cover their time and costs – staff, buildings, heating, lighting, etc – in the same way as any small business. The NHS only pays for NHS work, any work outside of the NHS must be funded by other means and this is why fees are charged.

Your doctor receives large amounts of request and which is often to do with whether your general health allows you to do something e.g. to work, receive benefits, drive, play sport, attend school, own a house, a firearm or it is for insurance, court or other medico-legal reasons.

All requests will vary in complexity, volume and consistency ranging from signing a certificate which can take minutes, to an in-depth report with an examination that can take hours.

When your doctor signs a certificate or completes a report, it is a condition of remaining on the Medical Register that they only sign what they know to be true.

In order to complete even the simplest of forms, they may have to check your entire medical record (some of which may not be accessible on a computer or on site).

Carelessness or an inaccurate report can have serious consequences for the doctor with the General Medical Council (the doctors’ regulatory body) or even the Police.

Your doctor is inundated with work. They have to balance their time with treating the sick, keeping their practice afloat and making sure they are doing all of this safely and within their professional duties as a doctor.

With certain exceptions written within their contract, doctors do not have to carry out non-NHS work. However, many choose to for the benefit of you and other families they treat.

Where a doctor chooses to undertake the work, we advise them to inform and always agree a fee in advance of undertaking work.

Should their volume of work prove to be greater or more complex than expected, the doctor will contact you to discuss how to proceed.

– Not all documents need a signature by a doctor and can be done by other professionals. Please check the form and accompanying guidance as you may get a quicker response that way.

– If you have several forms requiring completion, present them all at once and ask your doctor if he or she is prepared to complete them at the same time to speed up the process.

– Do not expect your GP to process forms overnight. Urgent requests may mean that a doctor has to make special arrangements to process the form quickly, and this will cost more.

– Don’t book an appointment with your doctor to complete forms without checking with your doctor’s administrative staff as to whether you need to or not.

Get test results

General Information about Test Results

When you attend a test of any kind, you will be told how long you should expect to wait for the results.  This is a guideline, and we ask that you wait this time before checking for your results.

Please note that we have a strict policy regarding confidentiality and data protection. We will only give test results to the person they relate to unless that person has given prior permission for their release or if they’re not capable of understanding them.

There are different ways you can access the results of tests that have been done at our GP surgery.

  • You can use your Systmonline account (or the Airmid app) and access the results from there. Please note that results are only available once the doctor has reviewed them. If you don’t have access to your record online, please request this in your online account or ask our reception team for help, ideally after 2 pm.
  • You can telephone the practice
  • Submit an eConsultation form to request your results

Please note that the results of tests carried out during hospital visits are not normally sent to the practice.

Why have I been asked to have a repeat test?

If a doctor asks you to have a repeat test, it is usually because:

  • The result was borderline or unclear, and the doctor wants another sample to monitor the situation or to re-check the results.
  • The result is abnormal, and the doctor cannot interpret the result without further tests and has asked you to come in for more tests.

Please do not worry if the doctor has asked you for a repeat test. The doctor will speak to you or request to see you directly if they need to discuss the results.

Get a sick note for work

The NHS provides sickness certification only after seven continuous days of illness.  If you need a sick note to cover this period of sickness you should complete a Self-Certification (SC2) form which is available from your employer or on the HMRC website.

Duration of Illness / Details:

  • Less Than 3 days Your employer should not require a sick note
  • Between 3 and 7 days You should hand in a “self certificate” (SC1). You do not need to see the Doctor for this.
  • More than 7 days You will need a new “Med 3” certificate. You must see the Doctor to get one. It is ONLY at 7 days that you need a Doctors note.
  • I’ve been ill for more than 7 days but saw a different Doctor (e.g. while away, or in A&E); You should fill in a sick note request form ;- the Doctor for a “Med 3” certificate. The Doctor MUST be in receipt of written evidence that you saw another Doctor.
  • If you need an a further sick note you do not need to see a GP. There is a form on the reception desk for you to complete in order for you to request another note.

Non-urgent advice: Patient Notice

Please give 48 hours notice for repeat sick notes.

Please contact the GP surgery as you normally would for a routine appointment as it may be necessary to arrange to discuss your request with a GP.

No. You do not need to see your GP again to be ‘signed back to work’.


Online Services

Online Services

Connect to your GP services online and save time. Quick, easy and secure.

If you are registered with our GP surgery, you can access some health services online. This means you can do some tasks when it is better for you and avoid telephoning the practice. 

You can do things like:

  • Order repeat prescriptions
  • See parts of your health record, including information about medicines, vaccinations and test results
  • See communications between your GP surgery and other services, such as hospitals
  • Book, check or cancel appointments with a GP, nurse or other healthcare professional
  • Send us a query or request a sick note

Below are some of the main online services we use in our GP surgery:


airmid

If you would like to benefit from online services and prefer to use an app, you can use the Airmid app. Airmid is the patient-facing app for the provider of our clinical system. If you don’t want to use an app you can still access SystmOne Online.

Want to be setup?

To sign up for online services you’ll need to visit us. You can visit any of our surgeries and ask to be registered for the service. You’ll need to provide some ID.


Through the Airmid app you can:

Access your complete medical record and contribute to it using information from medical devices and wearables, Apple Health and Google Fit.

This includes:

  • Consultation notes 
  • Medication History 
  • Vaccination History 
  • Allergy/Drug Sensitivities 
  • Procedure History 
  • Correspondence e.g. Referral/Discharge letters 
  • Pathology/Radiology reports 
  • Health data from your personal device 

Use it to book and manage your appointments: 

  • View all upcoming appointments 
  • Add appointment reminders to your calendar, so you don’t miss an appointment
  • Airmid has video consultations built-in, so you can be consulted straight from the app 

Use it to manage your medication better: 

  • Request medication and re-order your repeat medication directly through Airmid 
  • Airmid supports the Electronic Prescription Service and can produce barcodes directly in the app ready for scanning at the Pharmacy for medication collection
  • Update your nominated pharmacy. Integrated maps show you how to get to there too
Airmid Cares

Get the App

Non-urgent advice: Please note

To use the Airmid app, you must set up your NHS log-in. 

This is the same login as you would use for the NHS App.  For help and guidance on how to do this, please visit the NHS website.

How to set up NHS login

NHS App

You can find out more about the NHS App, how to download it and get support here (https://www.nhs.uk/nhs-app/).

You’ll need to provide extra proof of who you are to get full access to your NHS account.

Once you have full access, you can:

  • order repeat prescriptions – see your available medicines, request a new repeat prescription and choose a pharmacy for your prescriptions to be sent to
  • book appointments – search for, book and cancel appointments at your GP surgery, and see details of your upcoming and past appointments
  • view your health record – securely access your GP health record, to see information like your allergies and your current and past medicines. If your GP has given you access to your detailed medical record, you can also see information like test results and details of your consultations
  • get your NHS COVID Pass – view and download your COVID Pass for travel abroad. There are also other ways to get your NHS COVID Pass
  • register your organ donation decision – choose to donate some or all of your organs and check your registered decision
  • find out how the NHS uses your data – choose if data from your health records is shared for research and planning
  • view your NHS number – find out what your NHS number is
Quote / Testimonial:

If you’re a patient at our practice you can use the new NHS App, a simple and secure way to access a range of NHS services on your smartphone or tablet.

For more information go to www.nhs.uk/nhsapp.

Get Started

Get the app

Non-urgent advice: Having Problems?

Download the NHS App

You can still contact the practice by phone or in person, this is just another option, which other patients have found is more convenient and saves them time. More information including “how to” leaflets and videos of patients and why they are using GP online services are available at www.nhs.uk/gponlineservices


Your NHS Login

Your NHS account allows you to access your services through the NHS App or website.  It also allows you to access authorised apps such as Airmid and PATCHS. 

To have an NHS account, you must be aged 13 or over and registered with an NHS GP surgery in England or the Isle of Man.

You can find out more about how to set up your NHS login, you can visit the NHS website: How to set up NHS login

You may find it easier to have an app on your phone to access your account but you don’t have to.  If you prefer, you can access your NHS account online: Log in – NHS App Online (service.nhs.uk)

SystmOnline

SystmOnline allows patients or someone acting on behalf of the patient to proactively manage their care. The online services available include the ability to view an online Electronic Medical Record (EMR) as well as booking appointments and managing medication.

SystmOnline is available as an online service if you prefer to use a computer. If you prefer to use an App on your tablet or smartphone, you can find information on the Airmid app.

Non-urgent advice: Having Problems?

You can get
support and find
some Frequently
Asked Questions
about SystmOnline
below.

SystmOnline Support